Yearly Meeting Officers and Committees

WYM Officers

Presiding Clerk            Patricia Thomas

Asst. Presiding Clerk  Doug Woodmansee

Recording Clerk             Judy Leasure 

Asst. Recording ClerK   Gary Farlow

Treasurer                       Mike Miller

WYM Coordinator       Melodi Goff (Employee)

Wilmington College Committee

Miriam Speaight

Stephen Pottoff

Terry Miller

Gary Farlow

Nancy Bernard 

Bill Kincaid Jr. 

Paul Moke

Doug Burk

Nancy McCormick, Campus Minister 

Finance and Stewardship

Duane Early

Mike Anderson

Jeannette Hamby

J.P. Lund

Mike Miller  Treasurer Ex Officio

 

Christian Concerns for Peace and Society

Elizabeth Newby

Christine Snyder

Jonathan Goff

Gary Huffenberger

Scilla Wahrhaftig

Becky Strafford

Penny Kincaid

Ministry and Counsel Officers

Presiding Clerk            Jonda Hamilton

Asst.Clerk                     Miriam Speaight

Recording Clerk           Henrietta Ballinger

Asst. Recording ClerK Rebecca Strafford

 

WYM Trustees

JP Lund

Hannah Lutz

Gary Farlow

Jim Newby

Mary Ann Raizk

Mike Miller

Youth and Young Adults

Nancy McCormick

Becky Godfrey

Fanya Gilbert

Jon Goff

James Godfrey  

Jordon Snarr, Youth Minister Ex. Off.

Program Planning Committee

Marla Stewart

Gary Farlow

Mary Ann Raizk

Penny Kincaid

Yearly Meeting Coordinator, Ex Officio (vacant)

Training and Recording

Jennilou Grotevant

Nancy McCormick

Jim Newby

 Craig Strafford

Patricia Thomas

Quakder Knoll Gounds and Facilities Committee

Doug Woodmansee

Hannah Lutz

David Hackney

Russell Kincaid

Kevin Snarr

Cody Camp

Representative from WYM Trustees 

Missions and Evangelism

Katie Terrell

Cathy Hadley

Gary Farlow

Jeannette Hamby

Rick Kendall 

Historical Materials Resource Contacts

Joan Van Sickle Sloan

Christine Snyder

Policies and Procedures

This manual is a reference for Wilmington Yearly Meeting members.  It is a collection of minutes and memoranda that describe how things are to be done.  For an organization run largely by volunteers who change from time to time, it is helpful to have these procedures documented in a place where people can find them.

The table of contents is below.  To get to the substance of any section, click on the title.

Section 1. Mission Statement

Section 2. Updating Procedure

Section 3: Organizational Description of Wilmington Yearly Meeting

pg. 1. Organizational Chart
pg. 2. Yearly Meeting Structure
pg. 3. Composition of Executive Committee
pg. 4. Structural Changes Approved in July 2021
pg. 5. Training and Recording Flow Chart

Section 4: Ministry and Counsel

pg. 1. Ministry and Counsel Description
pg. 3. Compete Process for Recording a Minister (Chart)

Section 5: Wilmington Yearly Meeting Committee Descriptions

pg. 1.  Yearly Meeting Structure
pg. 2. Yearly Meeting Committee General Information
pg. 3. Trustees & Fiduciary Corporation
pg. 4. Second Century Fund
pg. 5. Second Century Matching Funds
pg. 6. Composition of the Executive Committee
pg. 7. Christian Concerns for Peace and Society
pg. 8. Financial Stewardship Committee
pg. 9. Missions and Evangelism Committee
pg. 10. Friends Response Team
pg. 11. Quaker Knoll Grounds and Facilities Committee
pg. 12. Youth and Young Adults Committee
pg. 13. Wilmington Yearly Meeting College Committee
pg. 15. Wilmington College Joint Trustee Nominating Committee
pg. 16. Training and Recording Committee
pg. 17. Program Planning Committee
pg. 18. Historical Materials Resource Contact
pg. 19. Nominating Committee
pg. 20. Epistle Committee

Section 6: Roles and Responsibilities of Committee Clerks and Officers

pg. 1. Committee Clerks Roles and Responsibilities
pg. 2. Yearly Meeting Clerks Roles and Responsibilities
pg. 3. Recording Clerk Roles and Responsibilities
pg. 4. Treasurer Roles and Responsibilities

Section 7: Business Practices

pg. 1. Yearly Meeting Minutes
pg. 2. Consensus and Action Agendas
pg. 3  Forty-Five Day Guideline

Section 8: Finances

pg. 1. Fiduciary Corporation Funds
pg. 8. Administrative Policies for Second Century Fund 
pg. 9. Trustees 2% Management Fee

Section 9: Personnel

pg. 1. Yearly Meeting Coordinator Job Description
pg. 3. Yearly Meeting Coordinator Term of Service

Section 10: Marriage

Minute on Marriages Under Care of Monthly Meetings and Churches

Section 11: Quaker Knoll Camp

pg 1.  Benchmarks
pg 3.  Code of Conduct
pg.5.  Medical Form
pg. 7.  Camping Program
pg. 8.  Adult Camp Counselor
pg. 9.  Counselor in Training
pg. 10. Camp Counselor
pg. 11. Camp Chaplain
pg. 12. Camp Director
pg. 13 Camp Nurse

Section 12: Harassment Policies and Procedures

pg. 1. Antiharassment Policy
pg. 3. Complaint Procedure
pg. 5. Eldering Guidelines

Section 13: Guidelines for Submitting Materials to Watson Library

Section 14: Wilmington College and WYM Relationship

1. Minute of Approval of Articles of Incorporation and Regulations
2. Wilmington College Revised and Amended Articles of Incorporation 2021
3. Wilmington College Revised and Amended Regulations 2021