Resources for Seasonal & Annual Gatherings
Protected: Resources for Fall Gathering, Nov. 8, 2025
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Protected: 2025 Yearly Meeting Info & Advance Reports
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Annual Sessions Information, July 24–27
Wilmington Yearly Meeting of Friends will convene on Thursday, July 24 through Sunday, July 27. Thursday's pre-Yearly Meeting retreat will be an outing to the Great Council State Park & Museum in Xenia, OH. The park and museum are free, but you may want to take...
Yearly Meeting Officers and Committees
WYM Officers
Asst. Presiding Clerk: Doug Woodmansee
Recording Clerk: Judy Leasure
Asst. Recording ClerK: Robin Hansel
Treasurer: J.P. Lund
WYM Coordinator: Melodi Goff (Employee)
Wilmington College Committee
Miriam Speaight, Clerk (2026)
Stephen Pottoff (2026)
Terry Miller (2026)
Nancy Bernard (2026)
Bill Kincaid Jr. (2026)
Paul Moke (2027)
Doug Burk (2027)
Jennilou Grotevaunt (2028)
Nancy McCormick, Campus Minister
Finance and Stewardship
Mike Anderson, Clerk (2027)
Duane Early (2027)
Jeannette Hamby (2027)
Lee Armlovich, Recording Clerk (2028)
J.P. Lund, Treasurer, Ex Officio
Mel Goff, Coordinator, Ex Officio
Christian Concerns for Peace and Society
Gary Huffenberger, Clerk (2026)
Jonathan Goff (2026)
Melodi Goff (2028)
Penny Kincaid (2027)
Christine Snyder (2026)
Becky Strafford (2027)
Scilla Wahrhaftig (2026)
Ministry and Counsel Officers
Presiding Clerk David Goff
Asst.Clerk Jonathan Goff
Recording Clerk Miriam Speaight
Asst. Recording Clerk Rebecca Strafford
WYM Trustees
JP Lund, clerk (2028)
Hannah Lutz, treasurer (2028)
Jim Newby (2026)
Mary Ann Raizk (2026)
Mike Miller (2027)
Mel Goff, WYM Coordinator (ex officio)
Youth and Young Adults
Jon Goff, clerk (2026)
Becky Godfrey (2028)
James Godfrey (2027)
Eric Guindon (2028)
Ashlyn Stanton-Henry (2028)
Nancy McCormick (2028)
Vicky Powers (2028)
Jordon Snarr, Youth Minister Ex. Off.
Program Planning Committee
Marla Stewart, clerk (2027)
Dave Goff (2028)
Mary Ann Raizk (2027)
Penny Kincaid (2027)
Mel Goff, Yearly Meeting Coordinator (ex officio)
Training and Recording
Craig Strafford, clerk (2027)
Jennilou Grotevant
Nancy McCormick
Jim Newby
Patricia Thomas
Quaker Knoll Grounds and Facilities Committee
Russell Kincaid, clerk
Cody Camp
Lydia Donovan
David Hackney
Kevin Snarr
Doug Woodmansee
Mike Miller, Representative from WYM Trustees
Mel Goff, WYM Coordinator, ex officio
Missions and Evangelism
Cathy Hadley, clerk
Jeannette Hamby
Mary Ellen Krisher
Rick Kendall
Katie Terrell
Historical Materials Resource Contacts
Joan Van Sickle Sloan
Christine Snyder
Policies and Procedures
This manual is a reference for Wilmington Yearly Meeting members. It is a collection of minutes and memoranda that describe how things are to be done. For an organization run largely by volunteers who change from time to time, it is helpful to have these procedures documented in a place where people can find them.
The table of contents is below. To get to the substance of any section, click on the title.
Section 1. Mission Statement
Section 2. Updating Procedure
Section 3: Organizational Description of Wilmington Yearly Meeting
pg. 1. Organizational Chart
pg. 2. Yearly Meeting Structure
pg. 3. Composition of Executive Committee
pg. 4. Structural Changes Approved in July 2021
pg. 5. Training and Recording Flow Chart
Section 4: Ministry and Counsel
pg. 1. Ministry and Counsel Description
pg. 3. Compete Process for Recording a Minister (Chart)
Section 5: Wilmington Yearly Meeting Committee Descriptions
pg. 1. Yearly Meeting Structure
pg. 2. Yearly Meeting Committee General Information
pg. 3. Trustees & Fiduciary Corporation
pg. 4. Second Century Fund
pg. 5. Second Century Matching Funds
pg. 6. Composition of the Executive Committee
pg. 7. Christian Concerns for Peace and Society
pg. 8. Financial Stewardship Committee
pg. 9. Missions and Evangelism Committee
pg. 10. Friends Response Team
pg. 11. Quaker Knoll Grounds and Facilities Committee
pg. 12. Youth and Young Adults Committee
pg. 13. Wilmington Yearly Meeting College Committee
pg. 15. Wilmington College Joint Trustee Nominating Committee
pg. 16. Training and Recording Committee
pg. 17. Program Planning Committee
pg. 18. Historical Materials Resource Contact
pg. 19. Nominating Committee
pg. 20. Epistle Committee
Section 6: Roles and Responsibilities of Committee Clerks and Officers
pg. 1. Committee Clerks Roles and Responsibilities
pg. 2. Yearly Meeting Clerks Roles and Responsibilities
pg. 3. Recording Clerk Roles and Responsibilities
pg. 4. Treasurer Roles and Responsibilities
Section 7: Business Practices
pg. 1. Yearly Meeting Minutes
pg. 2. Consensus and Action Agendas
pg. 3 Forty-Five Day Guideline
Section 8: Finances
pg. 1. Fiduciary Corporation Funds
pg. 8. Administrative Policies for Second Century Fund
pg. 9. Trustees 2% Management Fee
Section 9: Personnel
pg. 1. Yearly Meeting Coordinator Job Description
pg. 3. Yearly Meeting Coordinator Term of Service
Section 10: Marriage
Minute on Marriages Under Care of Monthly Meetings and Churches
Section 11: Quaker Knoll Camp
pg 1. Benchmarks
pg 3. Code of Conduct
pg.5. Medical Form
pg. 7. Camping Program
pg. 8. Adult Camp Counselor
pg. 9. Counselor in Training
pg. 10. Camp Counselor
pg. 11. Camp Chaplain
pg. 12. Camp Director
pg. 13 Camp Nurse
Section 12: Harassment Policies and Procedures
pg. 1. Antiharassment Policy
pg. 3. Complaint Procedure
pg. 5. Eldering Guidelines
Section 13: Guidelines for Submitting Materials to Watson Library
Section 14: Wilmington College and WYM Relationship
1. Minute of Approval of Articles of Incorporation and Regulations
2. Wilmington College Revised and Amended Articles of Incorporation 2021
3. Wilmington College Revised and Amended Regulations 2021
WYM Expenditure Request Form Fillable Committee clerks, please download, complete, and email this form to the Yearly Meeting office to request funds as approved by your committee. The Minute from your committee meeting approving the expenditure should accompany the completed form if possible. Thank you for your efforts in helping the Finance Committee perform their role of good financial stewardship of the Yearly Meeting’s finances!
This pdf version of the 2024 Minute Book for the Wilmington Yearly Meeting of Friends has been redacted. Personal contact information has been removed, resulting in a truncated version of Section Three.